Publishing articles and books
When publishing articles or books, consider copyright before completing a publishing contract.
When to get permission
You must obtain written permission when you include or adapt images, figures, diagrams, graphs or other materials created by others in your articles, conference papers, book chapters or conference presentations. This requirement also applies to web content.
You do not need permission if:
- the copyright has expired
- you have sourced material with a Creative Commons licence or open source software licence that permits your intended use
- you have sourced material from a website whose terms and conditions permit your intended use
- you are only linking to—or embedding a link to—material such as a YouTube video
- you have used an insignificant portion of the material—mostly applies only to text
- you use a fair dealing for criticism or review, or parody or satire.
Frequently asked questions
Australian Research Council (ARC)
From 1 July 2026, and applying to all ARC grant schemes open for application on or after this date, the following is required:
- All journal articles and conference papers must be made openly accessible immediately upon publication.
- Monographs, edited volumes, book chapters, and research reports must be made openly accessible as soon as possible and within 12 months of publication.
- Creative works are strongly encouraged to be made openly accessible where it is possible to do so.
- A Digital Object Identifier (DOI) must be provided for all outputs, including creative works.
- Articles and conferences papers require a preprint, version of record, or author accepted manuscript openly accessible within 12 months of publication, in an institutional or other openly accessible public digital archive.
- Data: Plan and manage research data throughout and beyond the life of the research project which includes considering “appropriate access…by the research community”. Currently, the ARC does not mandate open access to data.
National Health & Medical Research Council (NHMRC)
- Articles and conference papers: immediate open access of version of record, or author accepted manuscript upon publication (no embargo), with a Creative Commons CC BY licence, in either an institutional repository or public digital archive.
- Data: strongly encourage researchers to consider the reuse value of their research data and to take reasonable steps to share research data and associated metadata.
- All publications: Immediate open access of version of record or author accepted manuscript upon publication (no embargo) in a trusted repository.
- Data: Responsible management so that data are F.A.I.R, ‘open as possible, but will be allowed to stay as closed as necessary’ and deposited in a trusted repository. Also, available for third parties to be able to verify or validate publications.
- All publications: Immediate open access, either version of record or author accepted manuscript via Europe PubMed Central upon publication with a CC licence, with 6-month embargo available for scholarly monographs and book chapters.
- Data: Publications to include a data availability statement detailing their data, software and materials management and sharing policy.
- From 2025, immediate open access of all funded manuscripts via a preprint server, with CC licence.
- Data: accessible immediately and as open as possible upon availability of the funded manuscripts, subject to any applicable ethical, legal, or regulatory requirements or restrictions.
National Institutes for Health
- Journal articles: open access of accepted versions, within 12 months of publication in digital archive PubMed Central.
- Data: encourages investigators to share data underlaying peer-reviewed journal articles via a repository at time of publication.
- All publications: immediate open access, either version of record or author accepted manuscript upon publication with a CC licence. 12-month embargo and further exceptions are available for scholarly monographs and book chapters. <li style="margin: 0cm 0cm 8pt 0px; line-height: 115%; font-s
Contact us
Contact the Copyright and Information Policy Officer